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United Church of Christ, Congregational

 

570 Klem Road

Webster, New York 14580

 

 

Guidance Document

 

 

 

 

 

 

 

 

 

 

 

January, 2010

 

Table of Contents

Introduction……………………………………………………………………………………………………… 4

Article I. Name…………………………………………………………………………………………………..            4         

Article II. Purpose and Doctrine………………………………………………………………………………. 4

Section 1. United Church of Christ………………………………………………………………….            4

Section 2. Our Vision…………………………………………………………………………………            5

Section 3. Our Mission Priorities…………………………………………………………………….            5

Section 4. Who We Are……………………………………………………………………………… 5

Section 5. Our Values……………………………………………………………………………….. 6

Section 6. We Belong to Christ…………………………………………………………………….. 6         

Article III. Membership Criteria……………………………………………………………………………….  6

Section 1. Qualifications……………………………………………………………………………. 6

Section 2. Internal Record Keeping Designations………………………………………………..  7

Section 3. Updating of Roles……………………………………………………………………….. 7

Article IV. Services and Meetings…………………………………………………………………………….            8

Section 1. Worship…………………………………………………………………………………… 8

Section 2. Business Meetings……………………………………………………………………….            8

                        Congregational Meetings………………………………………………………………….. 8

                        Special Meetings…………………………………………………………………………….            9

            Section 3. Rules and Regulations Governing Business Meetings………………………………            9

                        Moderator……………………………………………………………………………………. 9

                        Rules of Order………………………………………………………………………………. 9

                        Quorum……………………………………………………………………………………….            10

                        Voting…………………………………………………………………………………………            10

Article V. Governing Body……………………………………………………………………………………. 10

            Section 1. Leadership Structure……………………………………………………………………. 10

            Section 2. Vision and Advisory Team………………………………………………………………            10

                        Members of the Vision and Advisory Team………………………………………………            10

                        Responsibilities of the Vision and Advisory Team………………………………………            10

                        Advisory and Vision Team Member’s Responsibilities………………………………….            11

                                    Moderator………………………………………………………………………….. 11

                                    Ministry Group Leaders……………………………………………………………            11

            Section 3. Leadership Council……………………………………………………………………….            12

                        Leadership Council Members..………………………………………………………..….. 12

                        Responsibilities of Leadership Council……………………………………………………            12

                          Responsibilities of Leadership Council Members………………………………………..          12

                        Community Ministry Group Teams…………………………………………………………           12

                        Operations Ministry Group Teams…………………………………………………………            12

                        Responsibilities of Leadership Council Members………………………………………  12

                                    Community Ministry Groups Team’s Responsibilities……………………….. 12

                                    Operations Ministry Groups Team’s Responsibilities…………………………            14

            Section 4. Elected Finance Officers………………………………………………………………..            15

                        Finance Secretary and Assistant………………………………………………………….            15

                        Treasurer and Assistant…………………………………………………………………… 15

                        Memorials and Special Gifts Treasurer………………………………………………….  15

                        Endowment Treasurer……………………………………………………………………..  16

            Section 5. Terms…………………………………………………………………………………….  16

                        Vision and Advisory Team and Leadership Council Members……………………….. 16

                        Finance Officers……………………………………………………………………………..            16

            Section 6. Elections…………………………………………………………………………………..            16

                        Pastoral Vacancy……………………………………………………………………………            16

                        Terms of Elected Positions for Vision and Advisory Team and Leadership Council…           17

            Section 7. Small Groups………………………………………………………………………………           18

                        Types and Functions of Small Groups……………………………………………………            18

                        Guiding Principles of Small Groups………………………………………………………..           19

Article VI. Finance Allocations………………………………………………………………………………….           19

            Section 1. Tithable Giving…………………………………………………………………………….           19

            Section 2. Memorial Giving……………………………………………………………………………           20

                        Definition………………………………………………………………………………………           20

                        Purpose………………………………………………………………………………………..           20

                        Receipt and Management of Funds………………………………………………………..           20

                        Distribution of Funds………………………………………………………………………….          20

            Section 3. Endowment Giving…………………………………………………………………………          21

                        Definition………………………………………………………………………………………           21

                        Purpose………………………………………………………………………………………..           21

                        Receipt and Management of Funds………………………………………………………..           21

                        Distribution of Funds…………………………………………………………………………           22

                        Mission Priorities………………………………………………………………………………          22

            Section 4. Special Gifts and Short Term Project Giving……………………………………………         22

                        Definition………………………………………………………………………………………

                        Purpose……………………………………………………………………………………… 23

                        Receipt and Management of Funds……………………………………………………….            23

                        Distribution of Funds………………………………………………………………………..            23

Appendix

Leadership Council Structure Outline……………………………………………………………… 24

Ministry Group’s Team Responsibilities…………………………………………………………… 25/6

 

 

INTRODUCTION:

            This document contains the structure by which the members of United Church of Christ, Congregational, Webster NY,  chose and unanimously voted to accept at the Congregational meeting held on (date). As directed by the United Church of Christ Constitution: “decisions are made ‘by consultation and collaboration’ among the various partners as we “seek to walk together in all God’s ways” (Constitution, Article 3)”. This document is meant to be a “living” document that serves to “guide” rather than “direct” our congregation. It offers that the processes that guide our leadership structure and how we perform our business require constant scrutiny and evaluation to ensure that we are always listening to God still speaking to us and always guiding us. The strength of this document is found in our foundational belief that we are better able to serve God’s people and to do God’s work in our own church community, in our immediate community and in the community known as the world, because we are working together to further God’s mission.

 

ARTICLE I. NAME

            This church shall be known as the “United Church of Christ, Congregational”.

 

ARTICLE II. PURPOSE AND DOCTRINE

 

SECTION 1. United Church of Christ

            Our congregation has embraced the vision of being a welcoming, Christ-centered community where all of God's people are valued, supported and challenged to grow in faith and service.

 

            In our church, people matter most. Our members come from many religious traditions, and our personal convictions have been formed by a wide variety of life experiences, so we have learned to cherish and respect the diversity of beliefs that enrich our life together. We are united, not by a common doctrine or creed, but by our desire to embody the same gracious love that God in Christ has shared with us.

 

 

SECTION 2. Our Vision

            Inviting people into the joy of Christian community, where everyone is valued, supported and challenged to grow in faith and service.

 

Section 3. Our Mission Priorities

Ÿ         Worship: To embrace a welcoming Christ-centered worship where all of God's people are valued, supported and challenged to grow in faith and service

Ÿ         Small Groups: To develop a community of small groups focused on growing, learning, caring, serving, and praying

Ÿ         Children: To help children build healthy bonds and as they continue to grow in faith

Ÿ         Youth: To develop opportunities to participate in Christ centered ministry and

   outreach

Ÿ         Outreach: To establish outreach initiatives that support our community, country, and world

Ÿ         Our Home: To establish our home as a center for church and community activities

Ÿ         Communication: To share our stories, stay connected, and transmit our church family's   

      care

 

SECTION 4. Who We Are

What matters to you, matters to us, The United Church of Christ, Congregational.  We are about faith and justice, exploration and understanding. So, no matter whom you are or where you are on life’s journey, you and your questions are welcome here.

 

          "Never place a period where God has put a comma" —Gracie Allen

Ÿ         We Are People Of God's Extravagant Welcome

Ÿ         We Are One at Baptism and At The Table

Ÿ         We Are A People Of Covenant, A United And Uniting Church

Ÿ         We Listen For The “Still Speaking” God

Ÿ         We Thank God By Working For A Just And Loving World

 

 

 

SECTION 5. Our Values

            Values that Shape Who We Are

Ÿ         We encourage people to think for themselves

Ÿ         People matter most

Ÿ         We embrace diversity

          Values that Shape What We Do

Ÿ         We are committed to nurturing the spiritual development of our children, youth and adults

Ÿ         We apply our faith to the relevant issues of our day

Ÿ         We share what we have with others

          Values that Shape How We Do Things

Ÿ         We value self-reliance

Ÿ         We meet people where they are

Ÿ         Our faith makes us willing to risk

 

SECTION 6. We Belong To Christ

            The God we know in Jesus is also known by many names. We share a tradition among Christians speaking of God as “Father, Son, and Holy Spirit.” We also speak of God in ways that enrich our faith—God as mother, rock, liberator, savior, friend.  We affirm historic creeds and statements of faith, not as tests for belief, but as inspired works of faithful women and men who came before us. We discover God through the Bible, through prayer, and through engaging the world. No single statement fully expresses who God is; but where there is justice, peace, and compassion, we see the living God at work in history. We belong to such a God.

 

ARTICLE III. Membership Criteria

SECTION 1. Qualifications

To become a voting member of the United Church of Christ, Congregational in Webster New York, and to retain such membership, a person should meet the following criteria:

 

   Make a “Statement of Faith” as they understand it, either publicly, in writing, or 

   to pastor

            OR

   By Letter of Transfer from another church

            OR

   By Confirmation

            AND

   Have involvement as they are able

            AND

   Make financial contribution as they are able

SECTION 2. Internal Record Keeping Designations

            Active member*

Ÿ         Vote

Ÿ         Covenantal Shares

Ÿ         Reported in Number to wider UCC and Search Profile

Ÿ         Will include local “shut-ins”

            Inactive Members* – active members who have decided not to be active                                                        currently and/or live away

Ÿ         No vote

Ÿ         No Covenantal Shares

Ÿ         Not reported to Wider UCC

            Friend*– Never has been a member

Ÿ         No vote

Ÿ         No Covenantal Shares

Ÿ         Not reported to wider UCC

            Child* – not yet member through confirmation

Ÿ         No vote

Ÿ         No Covenantal Shares

Ÿ         Not reported to wider UCC

            *All are counted in “Pastoral Responsibility” number

 

SECTION 3. Updating of Rolls

At least every five years, the Organization Development Team, under the direction of the Senior Pastor will:

Ÿ         Send a letter to all persons listed in both current membership rolls and directory asking for individuals to update pertinent information and level of commitment

Ÿ         Collect information returned from letter

Ÿ         Submit information to Senior Pastor

Ÿ         Support the contact through the Senior Minister, of individuals that did not respond or who requested a conference with the Senior Pastor

Ÿ         Create Roster with updated designations

Ÿ         Update rolls and directory – with internal designations

 

ARTICLE IV. Services and Meetings

SECTION 1. Worship

   Services of worship

Ÿ         Shall be held at given hours each Sunday except when temporarily suspended by the pastor and/or the Vision and Advisory Team

Ÿ         The Sacrament of the Lord’s Supper, or Holy Communion shall be celebrated a minimum of six times during the church year

Ÿ         The Sacrament of Baptism, either of children or adults, may be observed upon request and in consultation with the pastor

 

SECTION 2. Business Meetings

   Congregational Meetings

            Will be held no less than twice a year

                Annual Meeting will be held:

Ÿ         On or about the third Sunday of January to:

1) Adopt the annual operating budget for the church

2) Share information of importance to the church

               Congregational Meeting will be held:

Ÿ         On or about the third Sunday of May to:

1) Approve proposed slate for Leadership Council members  

     and Finance Officers

2) Receive the Annual Report

3) Vote for any recommendations proposed by the

     Leadership Council

            Notices:

Ÿ         Shall be announced at least 2 weeks in advance:

1) At both worship services

2) In the monthly Congregationalist

3) Through church email

  

   Special Meetings

Ÿ         Special Church meetings may be called by:

Ÿ         The Pastor

Ÿ         The Moderator

Ÿ         Or by a petition to the Leadership Council signed by not fewer than five active voting members of the congregation

Ÿ         Notification of such meetings must be made to the congregation no less than one week prior to the meeting:

Ÿ         During Worship services

Ÿ         In the worship bulletin

Ÿ         Through church email

Ÿ         And include the stated purpose of the meeting

 

SECTION 3. Rules and Regulations Governing Business Meetings

Moderator: The Moderator shall:

Ÿ         Be responsible for the notice of all meetings according to standards established

Ÿ         Preside over all business meetings of the Leadership Council and Congregation

Ÿ         Assure the taking of the minutes, the recording of any votes and the archiving of minutes

Ÿ         In case of the Moderator’s absence, the Community or the Organization Group Leader will preside over meetings

 

Rules of Order

Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure

 

Quorum

A necessary quorum for conducting business at Congregational Meetings shall consist of at least 30 voting members of the Church. A necessary quorum for conducting business at Leadership Council meetings shall consist of a simple majority of seated Leadership Council members (> 50% of current Leadership Council members).

 

Voting

All active members of the church are entitled to vote during a Congregational meeting. Unless otherwise stated or required, a majority vote is decisive.  All Leadership Council members present during a Leadership Council meeting will be expected to vote with a majority vote unless instructed and agreed upon otherwise.

 

ARTICLE V. Governing Body

(see appendix for structure outline)

 

SECTION 1. Leadership Structure

The organizational leadership of the church shall consist of:

Ÿ         Vision and Advisory Team

Ÿ         Leadership Council

Ÿ         Finance Officers (non-voting)

Ÿ         Staff (non-voting)

SECTION 2. Vision and Advisory Team

Members of Vision and Advisory Team

Ÿ         Moderator

Ÿ         Community Ministry Group Leader

Ÿ         Operations Ministry Group Leader

Ÿ         With advisement provided by:

Ÿ         Senior Pastor

Ÿ         Minister of Pastoral Care

Responsibilities of the Vision and Advisory Team:

Ÿ         To meet regularly for the review of:

Ÿ         Ministry Group updates

Ÿ         Staff updates

Ÿ         Current issues and project needs

Ÿ         Long term planning and strategy development

Ÿ         Planning Leadership Council meetings and retreats

Ÿ         Planning Congregational meetings

Ÿ         To make recommendations for Leadership Council approval of:

Ÿ         Congregational meeting dates and agendas

Ÿ         New or revised organizational, ministry or mission related changes

Ÿ         Yearly calendar dates for Vision and Advisory Team and Leadership Council meetings

Vision and Advisory Team Member’s Responsibilities

Moderator

Ÿ         Plan & preside over Vision and Advisory Team , Leadership Council, congregational meetings and special congregational meetings

Ÿ         Define meeting roles: timekeeper, action item register, minutes scribe

Ÿ         Provide monthly update in church newsletter: The Congregationalist

Ÿ         Support Ministry Leaders and Teams

Ÿ         Ensure responsibilities & objectives are being met

Ÿ         Congregation - Pastor Liaison

Ÿ         Responsible for signing legal documents regarding church business

Ÿ         Archive minutes of Vision and Advisory Team and Leadership Council minutes

 

Ministry Group Leaders

Ÿ         Plan & preside over quarterly Ministry Group Team Leader meetings

Ÿ         Define meeting roles: timekeeper, action item register, minutes scribe

Ÿ         Support decision making at Ministry Group level

Ÿ         Provide support to Ministry Team Leaders and Teams

Ÿ         Ensure responsibilities & objectives are being met

Ÿ         Oversee the implementation of approved changes

Ÿ         Develop and manage the processes, procedures and policies as appropriate and endorsed by the Leadership Council

Ÿ         Represent Ministry Group at Vision and Advisory Team meetings

Ÿ         Publicize regularly, progress updates and summary of achievements through Ministry Group minutes, Leadership Council and Vision and Advisory Team minutes as well as at Congregational meetings

 

SECTION 3. Leadership Council

Leadership Council includes members of:

Ÿ         Vision and Advisory Team

Ÿ         Leaders of each team under the Community Ministry and Operations Ministry Groups

Ÿ         Community Ministry Group Teams

Ÿ         Overseen by Community Ministry Group Leader:

Ÿ         New Member Development and Stewardship

Ÿ         Congregational Life (co-leaders)

Ÿ         Worship and Music

Ÿ         Spiritual Nurturing

Ÿ         Mission

Ÿ         Operations Ministry Group Teams

Ÿ         Overseen by Operations Ministry Group Leader:

Ÿ         Finance Team (Co-Leaders)

Ÿ         Building and Grounds

Ÿ         Contracts and Rentals

Ÿ         Personnel

Ÿ         Organization Development

 

Responsibilities of Leadership Council:

Ÿ         Meet regularly to

Ÿ         Hear Ministry Group/Team and staff updates

Ÿ         Discuss relevant issues, problem solve and make decisions that are not made at the Ministry Group level

Ÿ         Discern future plans and journey of the church’s mission and ministry

Ÿ         Approve the following recommendations:

Ÿ         Interim Leadership Council member or Officer

Ÿ         Yearly operational budget

 

Responsibilities of Leadership Council Members

All Ministry Team Leaders will

Ÿ         Be considered voting members of Leadership Council

Ÿ         Coordinate the roles and responsibilities of their team

Ÿ         Plan and preside over the meetings of team members (as needed) to discuss needs

      specific to team’s function:

Ÿ         Define team’s meeting roles: time keeper, action register and scribe

Ÿ         Ensure that team’s minutes are distributed to Vision and Advisory Team members (or other involved individuals) and placed in the binder in church office

Ÿ         Coordinate and support related small groups

Ÿ         Lead decision making at the team level

Ÿ         Recognize contributions of team and/or team members

Ÿ         Represent team at regularly scheduled Ministry Group meetings

Ÿ         Meet regularly with the Leadership Council

Ÿ         Attend Leadership Council Retreats

Ÿ         Attend Annual and Congregational Meetings

Ÿ         Prepare and monitor budget needs

Ÿ         Recruit and meet with volunteers who will support team’s responsibilities

Ÿ         Communicate decisions, plans and achievements to the Leadership Council

 

Community Ministry Groups Responsibilities

New Member Development and Stewardship

Ÿ         To welcome visitors and new members

Ÿ         To provide oversight to the pastor for new member classes/orientation

Ÿ         To encourage the stewardship of time, talent and treasures with  oversight throughout

      the year

Ÿ         To promote the interconnectivity of new members to small groups and  church

      activities

 

Congregational Life

Ÿ         To provide support for current and new events and programs that minister to the

      congregation and community

Ÿ         To provide support and ideas for programming events and ministries that promote our

      church in the greater community

Worship and Music

Ÿ         To support the pastor in needs related to our worship experience

Spiritual Nurturing

Ÿ         To support the adult, youth and children’s educational programs by determining the

      needs of each group and providing programming (i.e. materials, curriculum, teaching

      and facilitation, etc.) to support those needs

Mission

Ÿ         To provide support and coordination for the mission work that is done within our

         church and for our wider community

 

Operations Ministry Groups Responsibilities

Finance

Ÿ         To support Ministry Group Teams in the development and implementation of an 

         annual balanced operating budget

Ÿ         To report the finance status to the congregation through monthly newsletter updates 

         and at Congregational meetings

Building and Grounds

Ÿ         To provide oversight with regard to our church’s infrastructure

Ÿ             To assess building and ground needs while planning for maintenance and/or

          improvements accordingly

Contracts and Rentals

Ÿ         To provide oversight for use of our facility from outside agencies, organizations or

         businesses

Personnel

Ÿ         To provide support for the staff with regard to yearly evaluations

Ÿ         Oversight of employee contracts and job descriptions

 

Organization Development

Ÿ         To oversee organizational needs such as:

Ÿ         Nominations of elected Finance Officers and Leadership Council members

Ÿ         Development and evaluation of policies and procedures

Ÿ          Management and documentation of:

Ÿ         Church history

Ÿ         Archives

Ÿ         Vital records such as births, baptisms, confirmation, 

         marriages and deaths

Ÿ         Membership rolls

 

SECTION 4. Elected Finance Officers

 

Finance Officers

Officers are elected officials who oversee the accounting of income, expenses and allocations of dedicated funds

 

Ÿ         Finance Secretary and

     Assistant Finance Secretary

Ÿ         Count, allocate, deposit money (Accounts Receivable)

Ÿ         Track & report income/resources monthly

Ÿ         Reconcile balance sheet with Treasurer

Ÿ         Issue quarterly contribution statements

Ÿ         Assistant stands in for Finance Secretary in case of absence or vacancy

 

Ÿ         Treasurer and

     Assistant Treasurer

Ÿ         Pay bills (Accounts Payable)

Ÿ         Track & report monthly expenses/investments

Ÿ         Reconcile balance sheet with Finance Secretary

Ÿ         Assistant stands in for Finance Secretary in case of absence or vacancy

 

Ÿ         Memorial/Special Gifts Treasurer

Ÿ         Receive & acknowledge gifts

Ÿ         Track expenses

Ÿ         Recommend use of funds & report how they’re used

 

Ÿ         Endowment Treasurer

Ÿ         Track funds and investments in the endowment

Ÿ         Receive funds for endowment

Ÿ         Recommend use of funds & report how they’re used

 

SECTION 5. Terms

Vision and Advisory Team Members and Leadership Council Members shall:

Ÿ         Serve a two year term designated by a “class of” date after their name  indicating the

      year the term expires and a designation of whether the first or second term

Ÿ         Example: 2012-1

Ÿ         Begin the term in July 1st after accepting and being approved by a congregational  

      vote during the congregational meeting held in May

Ÿ         Be allowed to continue a second term if desired but only after approval by way of a

     congregational vote

Ÿ         End the term in June 30th of “class year date”

Ÿ         Be required to follow ended second term with a one year hiatus from Leadership 

     Council membership

Finance Officers shall:

Ÿ         Serve two year terms

Ÿ         Be allowed, if desired and approved by a congregational vote, to continue in capacity

      with no term limits

Ÿ         Begin their term July 1st of year elected

Ÿ         End their term June 30th of final year

 

SECTION 6. Elections

Pastoral Vacancy

The Leadership Council will oversee the formation of a Pastoral Search Committee (PSC)

by:

Ÿ         Developing a nomination process

Ÿ         Creating a slate of agreed upon nominees that are representative of a demographic  

       cross-section of church members

Ÿ         Presenting the slate for approval to the congregation

 

Once approved, the PSC will:

Ÿ         Work with and within the NYS Conference to develop a church profile and narrow the search to a  candidate

 

Once a candidate has been agreed upon by the PSC and the candidate has accepted the call to the United Church of Christ, Congregational, a church meeting will be required:

Ÿ         Using the requirements for the notice of any congregational meeting as stated in

       ARTICLE IV. Services and Meetings, Section 2. Business meetings, subheading:

       Notices 

Ÿ          Using an election process of a two-thirds majority vote of active members to approve  

       the call of the candidate

Ÿ          Once elected:

Ÿ         The term of office shall be indefinite as long as the pastor maintains:

1) Ministerial standing in the NYS Conference and

2) Contractual responsibilities

Ÿ          The term shall/may be dissolved if by giving sixty days notice if:

1) One or both of the above criterion are not upheld or

2) The pastor should decide on her/his own accord to dissolve the

     pastoral relationship

 

Terms of Elected Positions for Vision and Advisory Team and Leadership Council

Ÿ         Under the coordination of the Organization Development Team, the process for

       securing members for expired terms will be filled according to the process

       documented in the appendix of this document

Ÿ         Members of Vision and Advisory Team and the Leadership Council are elected by 

      the congregation at the May Congregational Meeting

Ÿ         Members of the Vision and Advisory Team will at some point have to have 

           served as Leadership Council members

Ÿ         They will serve two-year terms that commence July 1st

Ÿ         Members may be re-elected for a second term

Ÿ         Terms are designated by a year and term following each members name and title

Ÿ         This will be the year their term is finished

Ÿ         Roughly half of the members are replaced each year

Ÿ         The Financial Secretary and Treasurer are not held to the (2) two-year term limit, but

      must be re-elected at the Congregational Meeting at the end of their two-year term

Ÿ         Should a vacancy occur before a member’s term expires:

Ÿ         The Leadership Council will follow the process detailed in the appendix of

      this document

Ÿ         The Leadership Council who must conduct a election with a majority vote to

                instate the recommended member

Ÿ         The new member will then fulfill the amount of time left during the original term 

               unless otherwise decided by the Leadership Council

 

SECTION 7. Small Groups

Types and Functions of Small Groups

Small groups provide the primary means for experiencing authentic Christian 

community by providing opportunities for:

Ÿ         Learning through

              Bible studies

             Book discussions

            Video-DVD series

            Guest speakers

Ÿ         Caring through groups that offer:

                Support

                Prayer

                Visitation

Ÿ         Serving through:

                 Prayer

                 Outreach ministries

                 Worship teams

                 Service projects

Ÿ         Building community and relationships through:

                 Special interest groups

                 Activities such as games, fitness, hobbies and movies

 

Guiding Principles of Small Groups

Ÿ         Small groups meet together on a regular basis to care for one another and to help 

      each other grow in faith through learning, caring, serving and praying

Ÿ         Each group will have a clearly defined purpose or objectives

Ÿ         Membership in a small group is open to anyone who wants to join

Ÿ         There are no nominations or elections

Ÿ         People may choose to participate in small groups that relate to their particular needs

      and interests

Ÿ         Each small group is free to determine how long and how frequently it will meet

Ÿ         Some groups will decide to be ongoing, some will decide to meet for a specific

      number of weeks, and some will decide to meet until a particular project is 

      completed

 

ARTICLE VI. Finance Allocations

SECTION 1. Tithable Giving

Voted for and approved by Congregational Vote on February 8, 2009:

 

We are a “Tithing Church”

Ÿ         Being a “Tithing Church” determines what monies are first allocated to the

Mission portion of our budget

Ÿ         The following will be counted as “Tithable Income”:

1.      Stewardship Income (excluding “prior year pledge recovery”)

2.      Finance Income: Savings account interest

3.      Endowment Proceeds (6% annually)

4.      Contracts and Rentals revenues

 

SECTION 2. Memorial Giving

Voted for and Approved by Congregational Vote on October 10, 2004:

 

 Definition

Ÿ         Memorial Giving is an opportunity for people to give in memory or honor of

      loved ones

Ÿ         The Memorial Giving Fund shall receive all funds designated as a memorial gift

 Purpose

Ÿ         To enhance the ministries of the Webster United Church of Christ,

      Congregational

Ÿ         To honor the lives of loved ones through gifts that are made in their memory

 

   Receipt and Management of Funds

Ÿ         All contributions made to the Memorial Giving Fund will be deposited into a

      single memorial account

Ÿ         This fund is meant to be a short-term fund, its balance should be near zero,

      and it should be used as funds become available

Ÿ         Individuals who make contributions to the Memorial Giving Fund will receive

      a written thank you and receipt for their gift

Ÿ         A list of all people who contributed to a person’s memorial will be sent to the

      next of kin

Ÿ         Each year a celebration will be held to recognize those people in whose

      memory Memorial Gifts have been received during the year, and to dedicate

      the gifts that were purchased with memorial funds

Ÿ         The names of people for whom memorial gifts have been given shall be

      recorded in a Memorial Book displayed in our History area opposite Fellowship 

      Center

 

   Distribution of Funds

Ÿ         The Memorials and Special Funds Treasurer shall maintain a “wish list” of items 

      wanted to enhance the ministry of our church

Ÿ         This list shall include items needed for each of our Mission Priorities

Ÿ         The Memorials and Special Funds Treasurer will authorize purchases made with

      memorial funds and report the status of the fund to the congregation

Ÿ         Although separate accounts will not be maintained for each person in whose memory

     contributions have been made to the Memorial Giving Fund, the next of kin may 

     request that funds received in memory of a family member be used to support a

     specific area of the church's ministry

 

SECTION 3. Endowment Giving

Voted for and Approved by Congregational Vote on October 10, 2004:

Definition

Ÿ         Endowment Giving is an opportunity for people to give an enduring gift that will

      have lasting value in God’s mission

Ÿ         The Endowment Fund shall receive all bequests and gifts, which are designated by

      the giver for this specific purpose

Ÿ         The Leadership Council may place unspecified bequests and gifts in the Endowment

      Fund

Ÿ         The total value of the Endowment, determined annually, shall include principal,

      interest and dividends, and capital gains or losses

 

 Purpose

 The Endowment Giving Fund:

Ÿ         Will be used to advance the ministry of the United Church of Christ,

     Congregational through investing in the church’s Mission Priorities

Ÿ         Will be used to keep the vision, mission and values of the United Church of

     Christ, Congregational alive and to ensure that future generations can

      experience the joy of Christ-centered community where everyone is valued,

      supported and challenged to grow in faith and service

 

   Receipt and Management of Funds

Ÿ         All bequests and gifts as received shall constitute the Principal of the fund

Ÿ         The Endowment Giving Fund will maintain the Principal on an inflation-adjusted

     basis and have funds available for use every year

Ÿ         At the end of each calendar year 6% of the current value of the fund would be

      available for this purpose. The distribution amount for a calendar year will be

      determined on January 1

Ÿ         6% of the total value of the Endowment Giving Fund will be made available to be

      distributed to the Mission Priorities:

Ÿ         This distribution may include a portion of the principal when the interest/income does not meet or exceed 6% of the total value

Ÿ         Additional use of the Principal, other than as needed in the distribution detailed

      above, can only be used in cases of emergency with approval by congregational

      vote

Ÿ         The Endowment Treasurer is responsible for the management of the Endowment

      Fund and for reporting its status semi-annually to the Congregation

  

Distribution of Funds

Ÿ         The Leadership Council shall be responsible for the distribution of funds to advance

      the ministry through the church’s Mission Priorities*

Ÿ         The Endowment Treasurer shall report to the congregation in what ways these funds

      have helped to advance the Mission Priorities* each year.

Ÿ         The Leadership Council shall have the latitude to carry over unspent designated

      funds for future years

 

   These are the Mission Priorities approved by our Governing Body:

Ÿ         Worship Mission

Ÿ         Small Group Mission

Ÿ         Children Mission

Ÿ         Youth Mission

Ÿ         Outreach Mission

Ÿ         Our Home Mission

Ÿ         Communication Mission

 

SECTION 4. Special Gifts & Short Term Project Giving

Voted for and Approved by Congregational Vote on October 10, 2004:

   Definition

Ÿ         Special Gifts and Short Term Project Giving is an opportunity to contribute to a

      variety of special mission areas and short term projects that will enhance the

      ministry of the United Church of Christ, Congregational

Ÿ         The Special Gifts and Short Term Project Giving Fund shall receive all bequests and

      gifts, which are designated by the giver for this specific purpose

Ÿ         The Leadership Council may place unspecified bequests and gifts in the Special

      Gifts & Short Term Project Giving Fund

 

   Purpose

Ÿ         The Special Gifts and Short Term Project Giving Fund will be used to:

Ÿ         Further the mission of our church by supporting projects in the surrounding

     community, in our nation, and in the world

Ÿ         Help finance building projects in our church

  

  Receipt and Management of Funds

Ÿ         All bequests and gifts as received shall constitute the Principal of the fund

Ÿ         The Memorials and Special Funds Treasurer is responsible for:

Ÿ         The management of the Special Gifts and Short Term Project Fund

Ÿ         Reporting its status semi-annually to the congregation

Ÿ         The distribution amount for a calendar year will be determined by the current needs            in our church

Ÿ         This is intended to be a short-term fund

Ÿ         This fund is to be used to hold funds for specific purposes and be used to achieve those purposes in a timely manner

   Distribution of Funds

Ÿ         The Memorials and Special Funds Treasurer shall be responsible for approving all distribution of funds

Ÿ         The Memorials and Special Funds Treasurer shall report such distributions to the    congregation at least semi-annually

Ÿ         The Leadership Council shall have the latitude to carry over unspent designated     funds

      for future years

 


Appendix

Leadership Council Structure Outline

 


Ministry Group’s Team Responsibilities